I. Name and address of the party responsible
The party responsible as defined by the General Data Protection Regulation and other national data protection laws of member states as well as other data protection regulations is:
Phone: +49 (0) 94 21 / 92 75 – 0
II. Name and address of the data protection officer
The data protection officer of the responsible party is:
Innere Passauer Str. 2
Phone: +49 9421/869 9989
III. General information about data processing
1. scope of processing of personal data
We process the personal data of our users only to the extent necessary to provide a functioning website as well as our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by statutory provisions.
2. legal basis for the processing of personal data
If we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit.a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.
Art. 6 para. 1 lit.b DSGVO serves as the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit.c DSGVO serves as the legal basis.
Art. 6 para. 1 lit.d DSGVO serves as a legal basis in the event that vital interests of the data subject or another natural person necessitate the processing of personal data.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit.f DSGVO serves as the legal basis for the processing.
3. data deletion and storage period
The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.
IV. Provision of the website creation of log files
1. description and scope of data processing
Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
- Information about the browser type and the version used
- The user’s operating system
- The IP address of the user
- Date, duration and time of access
- Websites from which the user’s system accesses our website
The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.
2. legal basis for data processing
The legal basis for the temporary storage of data and log files is Art.6 para.1 lit.f DSGVO.
3. purpose of data processing
The data is stored in log files in order to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These purposes also include our legitimate interest in data processing pursuant to Art. 6 Para. 1 lit. f DSGVO.
4. duration of storage
If the data is stored in log files, this is the case after seven days at the latest. A storage going beyond this is possible. In this case, the IP addresses of the users are anonymized so that it is no longer possible to assign the calling client.
5. possibility of objection and removal
The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility for the user to object.
a) Description and scope of the data processing
The following data are saved and transmitted in the cookies:
- Language cookie
The user data collected in this way are pseudonymised by taking technical measures. An assignment of the data to the visiting user is therefore no longer possible. The data will not be saved together with other personal data of the user.
b) Legal basis for the data processing
Section 6 Para. 1 lit.f GDPR forms the legal basis for the processing of personal data using technically required cookies.
Section 6 Para. 1 lit.a GDPR forms the legal basis for the processing of personal data using cookies for analytical purposes when a corresponding consent of the user is provided.
c) Purpose of the data processing
The following applications require cookies:
- Language cookie
The user data collected via technically necessary cookies are not used to create user profiles.
Analyses cookies are used to improve the quality of our website and its content. The analysis cookies tell us how the website is used allowing us to continuously optimise our offers.
These purposes are in our legitimate interests in the processing of data according to Section 6 Para. 1 lit.f GDPR.
d) Duration of storage, option to object and delete
VI. Contact form and e-mail contact
1. description and scope of data processing
A contact form is available on our website, which can be used for electronic contact. If a user makes use of this possibility, the data entered in the input mask will be transmitted to us and stored. These data are:
- Email Address
Your consent will be obtained for the processing of the data as part of the sending process and reference will be made to this data protection declaration.
Alternatively, you can contact us via the e-mail address provided. In this case the personal data of the user transmitted with the e-mail will be stored.
The data will not be passed on to third parties in this context. The data will be used exclusively for the processing of the conversation.
2. legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f DSGVO. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.
3. purpose of data processing
The processing of the personal data from the input mask serves us exclusively for the processing of the establishment of contact. If you contact us by e-mail, this is also the necessary legitimate interest in the processing of the data.
The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
4. duration of storage
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the relevant facts have been conclusively clarified.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
5. possibility of objection and removal
The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.
All personal data stored in the course of contacting us will be deleted in this case.
VII. Data protection information on the handling of personal data in the application relationship according to Art. 13 DSGVO
The provision of your personal data is necessary for the justification, execution and termination of the application process. If we do not receive the required data, it is not possible to carry out the application process.
The required data includes, in particular, first and last name, address, academic and professional knowledge, skills and experience.
Your personal data is either collected directly from you or can also be provided by the mediating office (e.g. job centre, job exchange…).
Within our company, your personal data will only be passed on to those persons who need it to fulfil our contractual and legal obligations, such as the personnel department, the accounting department, the specialist department.
We process your personal data in compliance with all relevant laws, such as: the DS-GVO, the Federal Data Protection Act (BDSG).
Data processing is carried out as part of the application process. The relevant legal basis for this is Art. 6 Para. 1 b) DS-GVO in connection with § Section 26 para. 1 BDSG. In addition, collective agreements (group, general and works agreements as well as collective bargaining agreements, if applicable) are welcome. Art. 6 para. 1 b) in connection with Art. 88 para. 1 DS-GVO in connection with § 26 para. 4 BDSG and, if necessary, your separate consents. Art. 6 para. 1 a), 7 DS-GVO in connection with § 26 para. 2 BDSG (e.g. for video recordings) can be used as a data protection permission regulation.
If necessary, we also process your data on the basis of Art. 6 Para. 1 f) DS-GVO in order to protect legitimate interests of you, us or third parties (e.g. authorities). This applies in particular to the investigation of criminal offences (legal basis § 26 Paragraph 1 S. 2 BDSG) or, if applicable, within the group for the purposes of group control of internal communication and other administrative purposes.
As far as special categories of personal data are concerned. If personal data are processed in accordance with Art. 9 Para. 1 DS-GVO, this serves to exercise rights or fulfil legal obligations arising from labour law, social security law and social protection as part of the application process. This takes place on the basis of Art. 9 para. 2 b) DS-GVO in connection with § 26 para. 3 BDSG.
Should we wish to process your personal data for a purpose not mentioned above, we will obtain your consent to do so.
When transferred to an employment relationship, the data processed so far is transferred and processed in accordance with the obligation to inform employees.
The storage period of the collected data is limited to the application relationship. We will delete your personal data as soon as it is no longer required for the above-mentioned purposes. After completion of the application process, the data will be stored and then deleted in accordance with the statutory or official retention periods, which result, among other things, from the German Commercial Code (Handelsgesetzbuch) and the German Tax Code (Abgabenordnung).
VIII. Data protection information for customers and suppliers in accordance with Art. 13 DSGVO
The required data includes in particular your master data such as title, first name, surname, if applicable also of other contact persons in the company, as well as your contact data such as a valid e-mail address, full address, if applicable differing postal details, telephone number (landline and/or mobile) and further information such as tax numbers and account connections as well as information necessary for the execution of the respective contractual relationship.
This data is stored in order to identify you as our contractual partner, to communicate with you and to be able to fulfil orders placed with you.
According to Art. 6 Para. 1 S. 1 lit. b DSGVO, data processing is necessary for the aforementioned purposes for the appropriate processing and mutual fulfilment of obligations arising from the contract. We process the data which we have received from you within the scope of our business relationship as well as data which we have collected from publicly accessible directories (e.g. commercial register).
The personal data collected by us for the business relationship will be stored until the end of the statutory retention period and deleted thereafter unless you have consented to further storage in accordance with Art. 6 Para. 1 S. 1 lit. a DSGVO.
Disclosure of data to third parties:
Your personal data will not be transferred to third parties for purposes other than those listed below.
Your personal data will only be passed on to third parties insofar as this is necessary for the fulfilment of contractual relationships with you pursuant to Art. 6 para. 1 sentence 1 lit. b and lit. f DSGVO.
This includes in particular the following disclosures:
If business trips are necessary, Sonplas must also pass on your personal data to required bodies in third countries (e.g: The data protection authorities (e.g.: authorities issuing visas and residence permits, airlines, customers, hotels, travel agencies) which are not bound by the European data protection regulations of the DS-GVO and cannot guarantee the adequacy of the data protection level.
In the context of external accounting the data gets passed to our tax advisors, auditors and the tax authorities, on a case-by-case basis, to our legal advisors and credit agencies. To forwarding agents, logistics service providers and insurers to fulfil existing delivery obligations. The data gets passed to providers of payment services (e.g. credit institutions, insurers) for the preparation and settlement of payments. In justified cases the data gets passed to public institutions and to IT service providers in order to maintain the IT infrastructure and data security.
The passed on data may be used by the third parties exclusively for the named purposes.
In some cases, we use external service providers to process your data (e.g. software manufacturer).
These have been carefully selected and commissioned by us, and are forwarded to our instructions and are regularly monitored.
IX. Links to other providers
Our website contains – clearly visible – also links to websites of other companies.
If links to websites of other providers exist, we have no influence on their contents. We can therefore not be made liable for these contents. The corresponding provider or operator of the sites is always responsible for the contents of these sites. The linked sites were checked for any possible and identifiable legal violations at the time the link was established. Unlawful contents could not be identified at the time the link was established. However, a constant content check of the linked sites is not reasonable without any specific indications of a legal violation. Should legal violations become known, such links will be immediately removed.
X. Google Maps
Our website uses Google Maps API which is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (»Google«) in order to visually display geographical information. By using this website you agree with the collection, processing as well as the use of the automatically collected data by Google, their representatives and third parties.
If you do not agree with this processing of your data, you will have the option to deactivate the service of “Google Maps” , thus preventing the transmission of data to Google. For this purpose, you must deactivate the Java script function in your browser. However, we would like to pint out that in this case you can not use “Google Maps” or only to a limited extent.
This website uses functions of the web analysis service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States.
The storage of Google Analytics cookies and the use of this analysis tool are based on Art. 6 para. 1 lit. a DSGVO. The website operator is interested in analysing user behaviour in order to optimise both its website and its advertising. In this respect, a corresponding consent was requested (consent to the storage of cookies), the consent can be revoked at any time.
We have activated the IP anonymization function on this website. This will cause Google to shorten your IP address within member states of the European Union or other signatory states to the Agreement on the European Economic Area before it is transmitted to the United States. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics is not merged with other data from Google.
functions of this website will be able to use to the full extent. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) as well as Google from processing this data by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
Objection to data collection
You can prevent Google Analytics from collecting your data by clicking on the following link. An opt-out cookie is set to prevent your information from being collected on future visits to this website: Disable Google Analytics.
We have concluded a contract with Google for order processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Data stored by Google at the user and event level that is linked to cookies, user IDs (e.g. User ID) or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) is anonymised or deleted after 14 months. Details can be found under the following link: https://support.google.com/analytics/answer/7667196?hl=de.
XII. SSL- or TLS-encryption
This site uses a SSL or TLS encryption for security reasons and for the protected transmission of confidential contents such as orders or requests that you send to us as the operator of the site. You can recognise an encrypted connection when the lock symbol appears in your browser line and when the address line of your browser switches from “http://” to “https://”.
Should the SSL or TLS encryption be activated, the data that you transmit to us can not be read by a third party
XIII. Rights of the persons concerned
If personal data is processed by you, you are the data subject within the meaning of the DSGVO and you are entitled to the following rights vis-à-vis the person responsible:
1. right to confirmation
If you have exercised your right to rectify, cancel or limit the processing of your personal data against the controller, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of such rectification, cancellation or limitation, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed of such recipients by the data controller.
2. right of access
You can request confirmation from the person responsible as to whether personal data relating to you will be processed by us.
In the event of such processing, you may request the following information from the data controller:
(1) the purposes for which the personal data will be processed;
(2) the categories of personal data processed;
(3) the recipients or categories of recipients to whom the personal data relating to you has been or will be disclosed;
(4) the planned duration of the retention of the personal data relating to you or, if it is not possible to provide specific information in this regard, criteria for determining the retention period;
(5) the existence of a right to rectify or delete personal data concerning you, a right to limit the processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information on the origin of the data, if the personal data are not collected from the data subject;
(8) the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) DSGVO and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.
You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the transfer.
3. right to rectification
You have the right to have your personal data corrected and/or completed by the data controller if the personal data processed concerning you is inaccurate or incomplete. The data controller must carry out the rectification immediately.
4. the right to limit the processing
Under the following conditions, you may request that the processing of your personal data be restricted:
(1) if you dispute the accuracy of the personal data concerning you for a period of time which allows the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse to erase the personal data and instead request that the use of the personal data be restricted;
(3) the controller no longer needs the personal data for the purposes of the processing, but you need them for the assertion, exercise or defence of legal claims, or
(4) if you have objected to the processing pursuant to Art. 21 para. 1 DSGVO and it has not yet been established whether the legitimate reasons of the data controller outweigh your reasons.
If the processing of personal data concerning you has been restricted, such data – apart from their storage – may only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.
If the processing restriction has been limited in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
5. right to cancellation (right to be forgotten)
(a) Duty to delete
You may request the data controller to delete the personal data concerning you immediately and the data controller is obliged to delete this data immediately if one of the following reasons applies:
Personal data relating to you shall no longer be necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a DSGVO was based and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 para. 1 DSGVO and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21 para. 2 DSGVO.
(4) The personal data concerning you have been processed unlawfully.
(5) The deletion of your personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data relating to you have been collected in relation to information society services offered pursuant to Article 8(1) DSGVO.
a) Information to third parties
If the person responsible has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 (1) DSGVO, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the persons responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.
The right to deletion does not exist if the processing is necessary.
(1) the exercise of freedom of expression and information;
(2) to fulfil a legal obligation which processing is subject to under the law of the Union or of the Member States to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit.h and i and Art. 9 para. 3 DSGVO;
(4) for archive purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DSGVO, insofar as the law referred to under a) is likely to render the attainment of the objectives of such processing impossible or seriously detrimental, or
(5) to assert, exercise or defend legal claims.
6. right to data transferability
You have the right to receive the personal data concerning you that you have provided to the responsible person in a structured, common and machine-readable format. In addition, you have the right to communicate these data to another data controller without being hindered by the controller to whom the personal data was provided, provided that
(1) the processing is based on a consent pursuant to Art. 6 para. 1 lit. a DSGVO or Art. 9 para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 lit. b DSGVO and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one responsible person to another responsible person, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.
The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. right of opposition
You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 lit. e or f DSGVO; this also applies to profiling based on these provisions.
The person responsible will no longer process the personal data concerning you unless he can prove compelling grounds for processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is connected with such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.
You have the possibility to exercise your right of objection through automated procedures using technical specifications in connection with the use of Information Society services, notwithstanding Directive 2002/58/EC.
8. right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of your consent does not affect the legality of the processing carried out on the basis of your consent until you revoke it.
20 Automated decision in individual cases including profiling
You have the right not to be subject to any decision based solely on automated processing, including profiling, that has any legal effect on you or similarly significantly affects you. This does not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and the person responsible,
(2) is authorised by legislation of the Union or of the Member States to which the person responsible is subject and contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
(3) with your express consent.
However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 DSGVO unless Art. 9 para. 2 lit. a or g DSGVO applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
With regard to the cases referred to in (1) and (3), the person responsible shall take appropriate measures to protect the rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a person on the part of the person responsible, to state his own position and to challenge the decision.
9. right to appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of presumed infringement, if you consider that the processing of your personal data is in breach of the DSGVO.
The supervisory authority with which the complaint was lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 DSGVO.